Hotel · Billing & Folios
One ledger for the room, the restaurant and the company that pays.
Bills and folios are entries in the same immutable ledger. A restaurant bill can be charged to a room; a room folio can be routed to a corporate account; a group can share a master folio. Nothing is edited after the fact — corrections are credit and debit notes, on the record.
Every rupee has a document
A payment, a refund, a charge to room — each is an event with a fiscal document behind it, never a cell someone edited.
Company pays, guest signs, both are right
The folio belongs to the account that pays. Route room nights to the company and dinner to the guest, on one stay.
Month end is a report, not a project
Rooms, restaurant, receivables and cash close on the same business date and reconcile by construction.
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What Billing & Folios does
Bills
- Pro-forma to tax invoice at payment
- GST with correct rounding, service charge
- Split bills, partial payments, refunds
- Credit and debit notes
- Void and cancel with reason and actor
Folios
- Folio per stay, owned by whoever pays
- Charge to room from the restaurant
- Master folio for groups, with routing
- Deposits and advance receipts
- Consolidated GST invoice at checkout
Receivables
- Corporate and travel-agent credit (city ledger)
- Booking partners with credit terms
- Receivables ageing
- Guest trial balance
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